RATIONALE

1. It is the responsibility of Metropolitan East School Sport Board (MESSB) to identify and select students, team officials and regional convenors in order to facilitate this region’s involvement in the representative sport program.  It is the aim of each regional team to perform at its highest level of ability.

SELECTION OF REGIONAL PERSONNEL

POLICY

1. Selection of convenors, managers, coaches and trainers for regional teams will be determined annually by a panel appointed by Metropolitan East School Sport Board.  The following criteria will be used to assist the Regional Officials Selection Panel when making appointments to regional sport positions.  These criteria may also be rank ordered and/or weighted.

•   Level of Accreditation

•   Demonstrated competence

•   Demonstrated experience

•   Previous success at level

•   Other appointments

•   Succession planning

2. For team events, two officials will be appointed except for the sports of
Rugby League, Rugby Union and Australian Football where an additional manager (trainer) may be appointed.

3. For individual event teams, eg, swimming, track and field, cross country and triathlon, two officials will be appointed for up to 30 team members with an additional official appointed for every additional 20 students (or part thereof).  Athletes with disabilities when selected will require a teacher-student ratio relative to the accommodation arrangements and level of support required by 
the students.  This will be determined at the team selection.

4. First preference for selection as convenors, managers and coaches of regional teams will go to teachers.   People other than teachers may be appointed to these positions subject to approval by Metropolitan East School Sport Board.

5. One official accompanying each team must be a teacher.

6. Where officials of the team are of the opposite gender to the team, it is required to appoint a member of the same gender (eg, a parent) officially designated as an assistant manager to help as required.

PROCEDURES

1. Selection procedures:

•   The selection panel will comprise the Regional School 
   Sport Officer (RSSO), the Chair of Metropolitan East 
   Secondary School Sport (MESSS) and the Chair of 
   Metropolitan East Primary School Sport (MEPSS) plus any 
   other representatives determined by MESSB.

•   Application forms will be distributed in semester 2 of the 
   year prior to the Championships.

•   Applications will be accepted on the approved application
   form by the RSSO prior to the closing date.

•   Applicants must:

a)  satisfy the required standards
b)  be prepared to abide by MESSB policies and procedures
c)  attend a mandatory briefing session.

•   All positions will be appointed by the Regional Selection 
  Panel prior to the end of the year.

•   All applicants will be notified of the success or otherwise 
  prior to the end of the year where possible.

•   Grievances against the selection process should be 
  directed to the RSSO.

2. Teachers in manager/coach/trainer positions shall be eligible for a meals allowance and apparel subsidy, subject to Education Queensland audit requirements. This will be determined yearly by MESSB.

3. Teacher attendance at school sport activities will only be with permission of the principal of the school.

4. TRS coverage is available for state school teachers involved in the regional representative sport program as follows:

•   100% Regional Convenor for only one day of the regional 
  trial.

•   100% Regional Team Manager/Coach/Trainer at the State 
  Championships.

•   100% State or National Carnival Official appointed by 
  MESSB.

•   MESSB may vary the allocation as required.

5. Teacher relief for non-state teachers in primary schools is available on application to the RSSO from the Non-State TRS Pool.

SELECTION OF REGIONAL TEAMS

POLICY

1. Regional teams will be selected for QPSS and QSSS approved championships or other competitions with the specific approval of the Board.

2. Regional representative teams will be selected at regional trials convened primarily for that purpose.

3. The regional team must be selected and announced at the conclusion of the regional trial.  Train-on squads must not be named.

4. Students are considered eligible for selection if:

•   they participate in the regional trial

•   they commit to full participation at the State 
    Championships

•   they are absent at a sporting event at a higher level

•   have presented a letter to the convenor prior to the trials 
    containing:

  a)  a medical certificate identifying illness or injury and
  b)  a record of prior achievement in that sport.

5. If an athlete in an individual event at a regional trial is disqualified in an event, that athlete is ineligible for selection in a Metropolitan East team in that event.

6. In 12 Years and Under Trials, students aged 10 years or 11 years may be selected but preference should be given to 12 year old students if both are of equal ability. Participation in the regional trial is open only to students eligible for selection in the regional team.  For sports other than Track and Field, Swimming and Cross Country, 13 year olds in primary schools should attend the district trial of the nearest state high school unless the student's primary school has a secondary department.  12 year olds in secondary schools should attend the district trial for the nearest state primary school unless the student's secondary school has a primary department.   

For Track & Field and Swimming trials the following procedures will apply

13 year old primary students wishing to be selected in the regional team must attend the trial for their primary district.  The times and distances recorded at that trial will be used to select a team of primary school 13 year olds to attend the secondary schools regional trial.  The same qualifying conditions as for secondary school students would apply.  The group would participate as an additional district with 13 year olds only and compete against secondary school 13 year olds for regional selection.  For the operation of the computer program, it is suggested that the student be attached to the nearest high school to receive a school number.  No 13 years events will be conducted at the primary schools regional carnival.  Primary district trials will need to be conducted before the secondary regional trial and in time for close of nominations to the secondary trial.

For Cross Country trials the following procedures will apply

13 year old primary students will attend the primary regional cross country trials as per previous years.  A team will be selected from the trial (under the same qualifying conditions as the secondary students) to attend the regional secondary cross country trials.  These students would compete against the secondary students for selection in the regional secondary team.  Primary district trials will need to be conducted before the secondary regional trial and in time for close of nominations to the secondary trial.]

 

7. Students are eligible to trial for only one team in one sport on a given selection trial day.

8. The selection panel will be comprised of regional officials together with district teacher representatives.  Other suitably qualified approved non-teaching personnel (appointed by the convenor) may be considered for inclusion on the selection panel as advisors, but they have no voting rights.

9. The selection panel will:

•   be drawn from regional officials and one teacher nominee
   per district

•   be formed at a pre-trial meeting and operate for the
   duration of the trial

•   be chaired by the regional convenor.  The regional coach,
   if present, will be a member of the selection panel and will
   have the casting vote in the event of a deadlock

•   determine prior to the trial the criteria for selection. 
   These are to include:

a)  number of students chosen
b)  number of shadow players
c)  minimum time on playing field during selection
d)  procedures for dealing with students who are eligible for the      trial but did not participate

•   announce the selection procedures to all participants
   prior to the commencement of the trial

•   advise all participants if an absent student has been
   deemed acceptable by the selectors for consideration
   for selection in the regional team

•   submit a written report to the RSSO on the selection
   process and justify the inclusion of non-participants.

10. Any variation of the stated policy must be approved by Metropolitan East School Sport Board.

PROCEDURES

1. Students selected shall be informed that participation time at the state championships will depend on their form at the championship. This will be at the discretion of the regional coach who should take into account equity issues in relation to participation.

2. In the case of a student withdrawing from a regional team, the replacement player must come from the shadows identified by selectors at the regional trial. If no shadow players were chosen or none is available, then the replacement player must have participated at the regional trial or met the criteria of #4 above.

3. Districts within the region should, where possible, send a representative team to the regional selection trials.

4. If this is not possible, a district may nominate individual students to attend a trial subject to appropriate levels of supervision. Early notice must be given to the regional convenor.  If a student/s from a district attend/s an approved regional trial, a supervising teacher must be in attendance.

5.  The regional convenor will coordinate, prior to the carnival, teacher supervision which will be on the basis of one teacher per district competing at the trial.  The convenor has the authority to determine if supervision is adequate and that the trials can be conducted safely.

6.  The convenor has the responsibility to conduct a risk assessment and take appropriate action.

7.  The district staff member would normally be the district convenor or a replacement teacher organised by the district convenor.

8.  All District Officials should receive a copy of and become familiar with this policy prior to the start of competition.